Office Administration Assistant (0.8 FTE) Thu May 09 02:00:00 CDT 2019 Amsterdam, Amst 550459400 10827 A Fixed Term Contract <p><span style="font-size: 12px;"><span style="font-family: Arial, Helvetica, sans-serif;">Hasbro SA, based in Delemont Switzerland, manufactures and sells Hasbro toy and games products around the world. Hasbro European Trading BV ('HET') is Hasbro SA’s distributor in Europe, which sells to Hasbro SA’s customers in all major European countries.  Hasbro International Trading BV ('HIT') is Hasbro SA's distributor for Direct/FOB sales in Europe. Hasbro BV ('the Company') provides sales/marketing and other services to HET and HIT in the Netherlands, Belgium & Luxemburg.</span></span></p> <p style="margin: 0in 0in 8pt; text-align: justify;">&nbsp;</p> <p style="margin: 0in 0in 8pt; text-align: justify;"><span style="font-size: 12px;"><span style="font-family: Arial, Helvetica, sans-serif;">We are currently recruiting for a <b>part-time Office Administration Assistant (0.8 FTE)</b> to join our&nbsp;team in Amsterdam.</span></span></p> <p style="margin: 0in 0in 8pt; text-align: justify;">&nbsp;</p> <p style="margin: 0in 0in 8pt; text-align: justify;"><span style="font-size: 12px;"><span style="font-family: Arial, Helvetica, sans-serif;">The main purpose of the role is to coordinate with external providers and Hasbro employees to ensure the office is representative of Hasbro as a great place to work. The job holder will consistently look for ways to improve &lsquo;&rsquo;life&rsquo;&rsquo; at the office and keep the office presentable as well as complete a variety of&nbsp;office &amp; financial administration tasks.</span></span></p> <p style="margin: 0in 0in 0pt;">&nbsp;</p> <p style="margin: 0in 0in 0pt;"><span style="font-size: 12px;"><span style="font-family: Arial, Helvetica, sans-serif;">Since we&nbsp;operate in a dynamic business environment and the Office Administration Assistant needs to adapt accordingly. Flexibility to undertake other duties as and when required to meet the commercial requirements of the business is therefore&nbsp;essential</span></span></p> <p style="margin: 0in 0in 0pt;">&nbsp;</p> <p style="margin: 0in 0in 0pt;">&nbsp;</p> <p style="margin: 0in 0in 0pt;"><span style="font-size: 12px;"><span style="font-family: Arial, Helvetica, sans-serif;"><i>The role includes several office management and financial administration tasks, such as:</i></span></span></p> <p style="margin: 0in 0in 0pt;">&nbsp;</p> <ul> <li><span style="font-size: 12px;"><span style="font-family: Arial, Helvetica, sans-serif;"><span style="font-weight: normal;"><span>Actively participate in planning, organising and coordinating on and off-site and onsite meetings and conference with internal and external participants (e.g. booking rooms, accommodation, refreshments, organising agendas, co-ordinating and consolidating presentations, etc.)</span></span></span></span></li> <li><span style="font-size: 12px;"><span style="font-family: Arial, Helvetica, sans-serif;"><span style="font-weight: normal;"><span>Ordering office supplies and printed materials matter (i.e. paperwork, business cards, paper, etc.)</span></span></span></span></li> <li><span style="font-size: 12px;"><span style="font-family: Arial, Helvetica, sans-serif;"><span style="font-weight: normal;"><span>Maintenance absence sheets (holiday, illness, flex-hours etc.)</span></span></span></span></li> <li><span style="font-size: 12px;"><span style="font-family: Arial, Helvetica, sans-serif;"><span style="font-weight: normal;"><span>Flights/hotel reservations</span></span></span></span></li> <li><span style="font-size: 12px;"><span style="font-family: Arial, Helvetica, sans-serif;"><span style="font-weight: normal;"><span>Organize and facilitate internal and external meetings</span></span></span></span></li> <li><span style="font-size: 12px;"><span style="font-family: Arial, Helvetica, sans-serif;"><span style="font-weight: normal;"><span>Support the organisation of special events (e.g Christmas dinner for all employees, Team Hasbro) and global meetings in local premises and related materials and presentations </span></span></span></span></li> </ul> <ul> <li><span style="font-size: 12px;"><span style="font-family: Arial, Helvetica, sans-serif;"><span style="font-weight: normal;"><span>Creating PR&rsquo;s in SAP for related vendors</span></span></span></span></li> <li><span style="font-size: 12px;"><span style="font-family: Arial, Helvetica, sans-serif;"><span style="font-weight: normal;"><span>Coordination all issues between departments in Hasbro Benelux and SSC Finance for created PR&rsquo;s</span></span></span></span></li> <li><span style="font-size: 12px;"><span style="font-family: Arial, Helvetica, sans-serif;"><span style="font-weight: normal;"><span>Assisting SSC Finance with invoice issues</span></span></span></span></li> <li><span style="font-size: 12px;"><span style="font-family: Arial, Helvetica, sans-serif;"><span style="font-weight: normal;"><span>Vendor creation</span></span></span></span></li> <li><span style="font-size: 12px;"><span style="font-family: Arial, Helvetica, sans-serif;"><span style="font-weight: normal;"><span>Supervise office related budgets and expenses such as cleaning, office purchases, common expenses (electricity, rent etc.) and employee related expenses (such as, company phones and expenses). This includes the office credit cards.</span></span></span></span></li> </ul> <p>&nbsp;</p> <p><span style="font-size: 12px;"><span style="font-family: Arial, Helvetica, sans-serif;"><span style="font-weight: normal;"><i>For this role we would require the following skills:</i></span></span></span></p> <p>&nbsp;</p> <ul> <li><span style="font-size: 12px;"><span style="font-family: Arial, Helvetica, sans-serif;"><span style="font-weight: normal;">&nbsp;</span></span></span><span style="font-size: 12px;"><span style="font-family: Arial, Helvetica, sans-serif;"><span style="font-weight: normal;"><span>Previous experience in office administration and reception work (1 year +)</span></span></span></span></li> </ul> <ul> <li><span style="font-size: 12px;"><span style="font-family: Arial, Helvetica, sans-serif;"><span style="font-weight: normal;"><span>Impeccable planning, organisation &amp; communication skills</span></span></span></span></li> <li><span style="font-size: 12px;"><span style="font-family: Arial, Helvetica, sans-serif;"><span style="font-weight: normal;"><span>Understanding of general business (and departments)</span></span></span></span></li> <li><span style="font-size: 12px;"><span style="font-family: Arial, Helvetica, sans-serif;"><span style="font-weight: normal;"><span>Good PC skills &ndash; MS Word and Excel &ndash; and the ability to learn new packages</span></span></span></span></li> <li><span style="font-size: 12px;"><span style="font-family: Arial, Helvetica, sans-serif;"><span style="font-weight: normal;"><span>Languages: Fluency in Dutch and English</span></span></span></span></li> </ul> <ul> <li><span style="font-size: 12px;"><span style="font-family: Arial, Helvetica, sans-serif;"><span style="font-weight: normal;"><span>High level of professionalism and accountability</span></span></span></span></li> <li><span style="font-size: 12px;"><span style="font-family: Arial, Helvetica, sans-serif;"><span style="font-weight: normal;"><span>Capable problem solver</span></span></span></span></li> <li><span style="font-size: 12px;"><span style="font-family: Arial, Helvetica, sans-serif;"><span style="font-weight: normal;"><span>Flexible, enthusiastic personality with high attention to details</span></span></span></span></li> <li><span style="font-size: 12px;"><span style="font-family: Arial, Helvetica, sans-serif;"><span style="font-weight: normal;"><span>Good organizational skills, able to prioritize, meet deadlines, and work under pressure</span></span></span></span></li> <li><span style="font-size: 12px;"><span style="font-family: Arial, Helvetica, sans-serif;"><span style="font-weight: normal;"><span>Service orientated</span></span></span></span></li> <li><span style="font-size: 12px;"><span style="font-family: Arial, Helvetica, sans-serif;"><span style="font-weight: normal;"><span>A good team player</span></span></span></span></li> <li><span style="font-size: 12px;"><span style="font-family: Arial, Helvetica, sans-serif;"><span style="font-weight: normal;"><span>Approachable, positive and proactive manner</span></span></span></span></li> <li><span style="font-size: 12px;"><span style="font-family: Arial, Helvetica, sans-serif;"><span style="font-weight: normal;"><span>Good sense of urgency</span></span></span></span></li> </ul> <p><span style="font-size: 12px;"><span style="font-family: Arial,Helvetica,sans-serif;">Due to the high volumes of applications we sometime receive, we may only contact shortlisted candidates.</span></span></p> <p><span style="font-size: 12px;"><span style="font-family: Arial,Helvetica,sans-serif;">Thank you for your interest in Hasbro!</span></span></p>

Office Administration Assistant (0.8 FTE)

Hasbro SA, based in Delemont Switzerland, manufactures and sells Hasbro toy and games products around the world. Hasbro European Trading BV ('HET') is Hasbro SA’s distributor in Europe, which sells to Hasbro SA’s customers in all major European countries.  Hasbro International Trading BV ('HIT') is Hasbro SA's distributor for Direct/FOB sales in Europe. Hasbro BV ('the Company') provides sales/marketing and other services to HET and HIT in the Netherlands, Belgium & Luxemburg.

 

We are currently recruiting for a part-time Office Administration Assistant (0.8 FTE) to join our team in Amsterdam.

 

The main purpose of the role is to coordinate with external providers and Hasbro employees to ensure the office is representative of Hasbro as a great place to work. The job holder will consistently look for ways to improve ‘’life’’ at the office and keep the office presentable as well as complete a variety of office & financial administration tasks.

 

Since we operate in a dynamic business environment and the Office Administration Assistant needs to adapt accordingly. Flexibility to undertake other duties as and when required to meet the commercial requirements of the business is therefore essential

 

 

The role includes several office management and financial administration tasks, such as:

 

  • Actively participate in planning, organising and coordinating on and off-site and onsite meetings and conference with internal and external participants (e.g. booking rooms, accommodation, refreshments, organising agendas, co-ordinating and consolidating presentations, etc.)
  • Ordering office supplies and printed materials matter (i.e. paperwork, business cards, paper, etc.)
  • Maintenance absence sheets (holiday, illness, flex-hours etc.)
  • Flights/hotel reservations
  • Organize and facilitate internal and external meetings
  • Support the organisation of special events (e.g Christmas dinner for all employees, Team Hasbro) and global meetings in local premises and related materials and presentations
  • Creating PR’s in SAP for related vendors
  • Coordination all issues between departments in Hasbro Benelux and SSC Finance for created PR’s
  • Assisting SSC Finance with invoice issues
  • Vendor creation
  • Supervise office related budgets and expenses such as cleaning, office purchases, common expenses (electricity, rent etc.) and employee related expenses (such as, company phones and expenses). This includes the office credit cards.

 

For this role we would require the following skills:

 

  •  Previous experience in office administration and reception work (1 year +)
  • Impeccable planning, organisation & communication skills
  • Understanding of general business (and departments)
  • Good PC skills – MS Word and Excel – and the ability to learn new packages
  • Languages: Fluency in Dutch and English
  • High level of professionalism and accountability
  • Capable problem solver
  • Flexible, enthusiastic personality with high attention to details
  • Good organizational skills, able to prioritize, meet deadlines, and work under pressure
  • Service orientated
  • A good team player
  • Approachable, positive and proactive manner
  • Good sense of urgency

Due to the high volumes of applications we sometime receive, we may only contact shortlisted candidates.

Thank you for your interest in Hasbro!


Job Segment: Administrative Assistant, ERP, Office Manager, SAP, Administrative, Technology, Part Time

Date: May 9, 2019

Requisition ID: 10827

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