Office Coordinator

Step Into the Multiverse: Your Next Adventure Starts Here 
At Wizards of the Coast, we harness the power of imagination and connection to create unforgettable experiences. We create entertainment that inspires creativity, sparks passion, forges friendships, and fosters communities around the globe. In every pursuit our mission is to inspire a lifetime love of games. Whether it's through the strategic depth of Magic: The Gathering®, the rich storytelling of Dungeons & Dragons®, or our AAA digital game studios, we build worlds that bring people together, spark creativity, and fuel adventure. As we continue to grow and explore new realms, we're seeking passionate, curious, and innovative minds to join the adventure. 

We are seeking an Office Coordinator to support the day-to-day operations of our Montreal office. This role is responsible for ensuring a welcoming, well-organized, and efficient workplace while supporting employees, visitors, and operational needs across the office. The ideal candidate is highly organized, proactive, and comfortable managing a variety of responsibilities in a fast-paced, collaborative environment. This position is required to work in person at our office located in Montreal and is a 1-year renewable contract.

What you’ll do as a Office Coordinator

• Greet visitors and manage front desk operations with professionalism and courtesy 
• Manage visitor check-ins, desk assignments, and workspace access 
• Maintain clean, organized, and welcoming reception and common areas
• Manage daily office operations to ensure the workspace is clean, stocked, and functional 
• Oversee office supplies, groceries, lunch orders, and swag inventory 
• Coordinate mail, deliveries, and vendor communications 
• Liaise with building management regarding maintenance, repairs, and general upkeep 
• Handle last-minute meeting room bookings and priority-based changes 
• Support onboarding and offboarding logistics, including desk setup, access, NDAs, and welcome experience 
• Provide onsite support during special team weeks, events, and cross-team initiatives 
• Support other departments and remote employees as needed 
• Assist with staff events and basic staff record tracking 
• Provide customer support via email and in-person interactions
• Proofread documents for accuracy and clarity
• Complete additional tasks as assigned to support office operations
  
  

What you’ll bring 

• 3–5 years of relevant experience in an office, facilities, or professional services environment
• Strong interpersonal skills and service-oriented mindset 
• Excellent written and verbal communication skills 
• Ability to manage sensitive situations with professionalism and discretion 
• Proactive, detail-oriented, and comfortable taking ownership
• Fully bilingual in English and French (spoken and written) due to a high volume of visitors who are Francophones and Anglophones.

At Wizards, we believe in the magic of diversity—great ideas come from unique perspectives. We are committed to building an inclusive, welcoming workplace where everyone belongs. Wizards is an equal opportunity employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, or any other legally protected status. 

Wizards will provide reasonable accommodation with the application process, upon your request, as required to comply with applicable laws. If you have a disability and require assistance in this application process, please contact your recruiter or coordinator.  

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