Sr Office Administration Assistant

Are you looking for a sales role in fast-growing business? Do you get excited by the thought of working for the world’s leading play and entertainment company in a continuously evolving, truly omnichannel environment? Do you want to work with iconic brands like NERF, PLAY-DOH, MONOPOLY, TRANSFORMERS, MY LITTLE PONY, and huge global licensed properties like MARVEL and STAR WARS? Then you have come to the right place!

Hasbro SA, Switzerland is dedicated to manufacturing and distributing a diverse range of toy, game, and leisure products across global markets. In support of Hasbro SA's network of affiliate distributors, Hasbro Poland Sp. z o.o. provides sales and marketing services designed to support the performance of Hasbro SA's appointed distributors, particularly focusing on maximizing the distributors' sales in Poland.

Responsibilities/ Tasks:

• Provide a high level of administrative support to Warsaw office. Ensure that the office is welcoming and presentable at all times
• Actively participate in planning, organizing and coordinating on and off-site meetings with internal and external participants (e.g., booking rooms, accommodation, refreshments, organizing agendas etc.)
• Manage relationships with external partners such as building management & cleaning company
• Supervise office related budgets and expenses such as cleaning, office purchases, common expenses (electricity, rent etc.)
• Support with employee related expenses (such as company phones, fleet park and office credit cards).
• In consultation with HR, support with Health & Safety related topics
• Support the organization of special events (e.g., employee Christmas celebration, general team events including CSR) and global meetings in local premises
• Ordering office supplies and printed materials
• Creating new vendors, PR’s and PO’s in SAP. Coordination all issues related to PR’s and PO’s between local team and SSC Finances
• Assisting Finance with invoice issues

Skills, Qualifications, Experience:

• Previous experience in office administration and reception work (1 year +)
• Impeccable planning, organisation & communication skills (Fluency in Polish and English is required)
• Good PC skills —- MS Word and Excel — and the ability to learn new packages
• Capable problem solver
• Flexible, enthusiastic personality with high attention to details
• Good organizational skills, able to prioritize, meet deadlines, and work under pressure
• Service orientated
• Approachable, positive and proactive manner

Since we operate in a dynamic business environment, you need to be able to adapt accordingly. Flexibility to undertake other duties as and when required to meet the commercial requirements of the business is therefore essential. In order to be successful in this role, it is necessary that it is mainly carried out in our office location.