A/P Rep Wed Oct 09 00:00:00 CDT 2019 Uxbridge, Grea 599217600 16241 Corporate 1 Employee <p>A/P REP</p> <table border="1" cellspacing="0" style="border-collapse:collapse; border-image:none; border:1pt solid windowtext; margin:auto auto auto 5.4pt; width:498pt"> <tbody> <tr style="height: 52.1pt;"> <td style="border-image:none; border-style:solid; border-width:1pt; height:52.1pt; padding:0in 5.4pt; width:1.25in" valign="top" width="120"> <p><strong><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif"><span style="color:#000000">Main Purpose of role:</span></span></span></strong></p> </td> <td colspan="4" style="border-color:windowtext windowtext windowtext #000000; border-style:solid solid solid none; border-width:1pt 1pt 1pt 0px; height:52.1pt; padding:0in 5.4pt; width:407.8pt" valign="top" width="544"> <p><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif"><span style="color:#000000">Member of the Accounts Payable team with responsibility for third party invoices.</span></span></span></p> <p><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif"><span style="color:#000000">Accurate and Timely administration of payables documents for markets under responsibility.</span></span></span></p> </td> </tr> <tr style="height: 82.2pt;"> <td style="border-color:#000000 windowtext windowtext; border-style:none solid solid; border-width:0px 1pt 1pt; height:82.2pt; padding:0in 5.4pt; width:1.25in" valign="top" width="120"> <p><strong><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif"><span style="color:#000000">Specific Responsibilities/Tasks:</span></span></span></strong></p> </td> <td colspan="4" style="border-color:#000000 windowtext windowtext #000000; border-style:none solid solid none; border-width:0px 1pt 1pt 0px; height:82.2pt; padding:0in 5.4pt; width:407.8pt" valign="top" width="544"> <p><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif"><span style="color:#000000">&nbsp;</span></span></span></p> <p><strong><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif"><span style="color:#000000">Third Party Invoice processing</span></span></span></strong></p> <p><em><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif"><span style="color:#000000">For markets under responsibility (to be determined based on language skills)</span></span></span></em></p> <p><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif"><span style="color:#000000">&nbsp;</span></span></span></p> <ul> <li><span style="font-style:normal"><span><span style="tab-stops:list .5in"><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif">Index third party invoices into VIM; </span></span></span></span></span></li> <li><span style="font-style:normal"><span><span style="tab-stops:list .5in"><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif">Park and send out invoices for approval using VIM; </span></span></span></span></span></li> <li><span style="font-style:normal"><span><span style="tab-stops:list .5in"><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif">Process approved MM invoices using SAP 2 way-match (i.e. against purchase order) for OVH and Advertising and Promotion spend; </span></span></span></span></span></li> <li><span style="font-style:normal"><span><span style="tab-stops:list .5in"><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif">Process approved FI invoices without Purchase Order;</span></span></span></span></span></li> <li><span style="font-style:normal"><span><span style="tab-stops:list .5in"><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif">Review of parked invoices listing and chase invoices pending approvals;</span></span></span></span></span></li> <li><span style="font-style:normal"><span><span style="tab-stops:list .5in"><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif">Review of blocked invoices and route for resolution;</span></span></span></span></span></li> <li><span style="font-style:normal"><span><span style="tab-stops:list .5in"><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif">Allocate payments against invoices in a timely basis;</span></span></span></span></span></li> <li><span style="font-style:normal"><span><span style="tab-stops:list .5in"><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif">Administration of AP ledgers, review of Debit balances; long Overdue</span></span></span></span></span></li> <li><span style="font-style:normal"><span><span style="tab-stops:list .5in"><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif">Answer queries from vendors, relating to payment of invoices;</span></span></span></span></span></li> <li><span style="font-style:normal"><span><span style="tab-stops:list .5in"><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif">Completion of supplier statement reconciliations to AP ledgers as required by suppliers or external auditors;</span></span></span></span></span></li> <li><span style="font-style:normal"><span><span style="tab-stops:list .5in"><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif">Assisting in resolving queries relating to Reconciliation of AP sub-ledgers to GL where required.</span></span></span></span></span></li> </ul> <p><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif"><span style="color:#000000">&nbsp;</span></span></span></p> <p><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif"><span style="color:#000000">Undertake any other duties as required or requested by the AP Supervisor of AP &amp; Purchasing Administration Manager</span></span></span></p> <p><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif"><span style="color:#000000">&nbsp;</span></span></span></p> </td> </tr> <tr style="height: 4pt;"> <td style="border-color:#000000 windowtext windowtext; border-style:none solid solid; border-width:0px 1pt 1pt; height:4pt; padding:0in 5.4pt; width:1.25in" valign="top" width="120"> <p><strong><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif"><span style="color:#000000">Key Relationships:</span></span></span></strong></p> </td> <td colspan="2" style="border-color:#000000 windowtext windowtext #000000; border-style:none solid solid none; border-width:0px 1pt 1pt 0px; height:4pt; padding:0in 5.4pt; width:2.25in" valign="top" width="216"> <p><span lang="EN-GB" style="font-family:&quot;Arial&quot;,sans-serif"><strong><span style="color:#000000"><span style="font-size:small">Internal</span></span></strong></span></p> <ul> <li><span style="font-style:normal"><span><span style="tab-stops:list 24.15pt"><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif">All departments/employees for European countries under responsibility</span></span></span></span></span></li> <li><span style="font-style:normal"><span><span style="tab-stops:list 24.15pt"><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif">SSC Finance &ndash; other teams</span></span></span></span></span></li> <li><span style="font-style:normal"><span><span style="tab-stops:list 24.15pt"><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif">International treasury centre (ITC)</span></span></span></span></span></li> </ul> <p><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif"><span style="color:#000000">&nbsp;</span></span></span></p> </td> <td colspan="2" style="border-color:#000000 windowtext windowtext #000000; border-style:none solid solid none; border-width:0px 1pt 1pt 0px; height:4pt; padding:0in 5.4pt; width:245.8pt" valign="top" width="328"> <p><strong><span style="color:#000000"><span style="font-family:Comic Sans MS"><span style="font-size:small">External</span></span></span></strong></p> <ul> <li><span style="font-style:normal"><span><span style="tab-stops:list .5in"><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif">Vendors</span></span></span></span></span></li> </ul> <p><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif"><span style="color:#000000">&nbsp;</span></span></span></p> </td> </tr> <tr style="height: 19.3pt; page-break-inside: avoid;"> <td colspan="5" style="background:silver; border-color:#000000 windowtext windowtext; border-style:none solid solid; border-width:0px 1pt 1pt; height:19.3pt; padding:0in 5.4pt; width:497.8pt" valign="top" width="664"> <p align="center" style="text-align:center"><strong><span style="font-size:10pt"><span style="color:black"><span style="font-family:&quot;Arial&quot;,sans-serif">Person Specification</span></span></span></strong></p> </td> </tr> <tr style="height: 16.95pt; page-break-inside: avoid;"> <td colspan="2" style="background:silver; border-color:#000000 windowtext windowtext; border-style:none solid solid; border-width:0px 1pt 1pt; height:16.95pt; padding:0in 5.4pt; width:99pt" valign="top" width="132"> <p style="text-align:justify"><strong><span style="font-size:10pt"><span style="color:black"><span style="font-family:&quot;Arial&quot;,sans-serif">Attributes:</span></span></span></strong></p> </td> <td colspan="2" style="background:silver; border-color:#000000 windowtext windowtext #000000; border-style:none solid solid none; border-width:0px 1pt 1pt 0px; height:16.95pt; padding:0in 5.4pt; width:225pt" valign="top" width="300"> <p style="text-align:justify"><strong><span style="font-size:10pt"><span style="color:black"><span style="font-family:&quot;Arial&quot;,sans-serif">Essential:</span></span></span></strong></p> </td> <td style="background:silver; border-color:#000000 windowtext windowtext #000000; border-style:none solid solid none; border-width:0px 1pt 1pt 0px; height:16.95pt; padding:0in 5.4pt; width:173.8pt" valign="top" width="232"> <p style="text-align:justify"><strong><span style="font-size:10pt"><span style="color:black"><span style="font-family:&quot;Arial&quot;,sans-serif">Desirable:</span></span></span></strong></p> </td> </tr> <tr style="height: 16.95pt; page-break-inside: avoid;"> <td colspan="2" style="border-color:#000000 windowtext windowtext; border-style:none solid solid; border-width:0px 1pt 1pt; height:16.95pt; padding:0in 5.4pt; width:99pt" valign="top" width="132"> <p style="text-align:justify"><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif"><span style="color:#000000">Qualifications required</span></span></span></p> </td> <td colspan="2" style="border-color:#000000 windowtext windowtext #000000; border-style:none solid solid none; border-width:0px 1pt 1pt 0px; height:16.95pt; padding:0in 5.4pt; width:225pt" valign="top" width="300"> <p><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif"><span style="color:#000000">Minimum of GCSE English (A-C) or European equivalent</span></span></span></p> </td> <td style="border-color:#000000 windowtext windowtext #000000; border-style:none solid solid none; border-width:0px 1pt 1pt 0px; height:16.95pt; padding:0in 5.4pt; width:173.8pt" valign="top" width="232"> <p style="text-align:justify"><strong><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif"><span style="color:#000000">&nbsp;</span></span></span></strong></p> </td> </tr> <tr style="height: 16.95pt; page-break-inside: avoid;"> <td colspan="2" style="border-color:#000000 windowtext windowtext; border-style:none solid solid; border-width:0px 1pt 1pt; height:16.95pt; padding:0in 5.4pt; width:99pt" valign="top" width="132"> <p style="text-align:justify"><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif"><span style="color:#000000">Experience required</span></span></span></p> </td> <td colspan="2" style="border-color:#000000 windowtext windowtext #000000; border-style:none solid solid none; border-width:0px 1pt 1pt 0px; height:16.95pt; padding:0in 5.4pt; width:225pt" valign="top" width="300"> <p><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif"><span style="color:#000000">Previous experience in a financial administration function / AP role.</span></span></span></p> <p>&nbsp;</p> </td> <td style="border-color:#000000 windowtext windowtext #000000; border-style:none solid solid none; border-width:0px 1pt 1pt 0px; height:16.95pt; padding:0in 5.4pt; width:173.8pt" valign="top" width="232"> <p><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif"><span style="color:#000000">Experience in similar function</span></span></span></p> </td> </tr> <tr style="height: 35.55pt; page-break-inside: avoid;"> <td colspan="2" style="border-color:#000000 windowtext windowtext; border-style:none solid solid; border-width:0px 1pt 1pt; height:35.55pt; padding:0in 5.4pt; width:99pt" valign="top" width="132"> <p><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif"><span style="color:#000000">Knowledge and Skills required</span></span></span></p> </td> <td colspan="2" style="border-color:#000000 windowtext windowtext #000000; border-style:none solid solid none; border-width:0px 1pt 1pt 0px; height:35.55pt; padding:0in 5.4pt; width:225pt" valign="top" width="300"> <p><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif"><span style="color:#000000">Fluent English</span></span></span></p> <p><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif"><span style="color:#000000">Fluent Turkish</span></span></span></p> <p><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif"><span style="color:#000000">Requirements for second European Language varies &ndash;see Organisation chart and Appendix AP &amp; Purchasing Administration Organisation</span></span></span></p> <p><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif"><span style="color:#000000">Organised, methodical approach and ability to cope with fluctuating workload</span></span></span></p> <p><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif"><span style="color:#000000">Computer literate</span></span></span></p> <p><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif"><span style="color:#000000">Good knowledge of MS Excel, Word and Outlook</span></span></span></p> </td> <td style="border-color:#000000 windowtext windowtext #000000; border-style:none solid solid none; border-width:0px 1pt 1pt 0px; height:35.55pt; padding:0in 5.4pt; width:173.8pt" valign="top" width="232"> <p><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif"><span style="color:#000000">Knowledge of SAP would be a significant advantage</span></span></span></p> <p><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif"><span style="color:#000000">Other European language </span></span></span></p> </td> </tr> <tr style="height: 35.55pt; page-break-inside: avoid;"> <td colspan="2" style="border-color:#000000 windowtext windowtext; border-style:none solid solid; border-width:0px 1pt 1pt; height:35.55pt; padding:0in 5.4pt; width:99pt" valign="top" width="132"> <p style="text-align:justify"><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif"><span style="color:#000000">Behaviours/</span></span></span></p> <p><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif"><span style="color:#000000">Competencies required</span></span></span></p> </td> <td colspan="2" style="border-color:#000000 windowtext windowtext #000000; border-style:none solid solid none; border-width:0px 1pt 1pt 0px; height:35.55pt; padding:0in 5.4pt; width:225pt" valign="top" width="300"> <p><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif"><span style="color:#000000">Customer focused</span></span></span></p> <p><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif"><span style="color:#000000">Good team player, with willingness to assist other team members when needed</span></span></span></p> <p><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif"><span style="color:#000000">Confident, proactive communicator</span></span></span></p> <p><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif"><span style="color:#000000">Excellent telephone manner</span></span></span></p> </td> <td style="border-color:#000000 windowtext windowtext #000000; border-style:none solid solid none; border-width:0px 1pt 1pt 0px; height:35.55pt; padding:0in 5.4pt; width:173.8pt" valign="top" width="232"> <p><span style="font-size:10pt"><span style="font-family:&quot;Arial&quot;,sans-serif"><span style="color:#000000">&nbsp;</span></span></span></p> </td> </tr> </tbody> </table>

A/P Rep

A/P REP

Main Purpose of role:

Member of the Accounts Payable team with responsibility for third party invoices.

Accurate and Timely administration of payables documents for markets under responsibility.

Specific Responsibilities/Tasks:

 

Third Party Invoice processing

For markets under responsibility (to be determined based on language skills)

 

  • Index third party invoices into VIM;
  • Park and send out invoices for approval using VIM;
  • Process approved MM invoices using SAP 2 way-match (i.e. against purchase order) for OVH and Advertising and Promotion spend;
  • Process approved FI invoices without Purchase Order;
  • Review of parked invoices listing and chase invoices pending approvals;
  • Review of blocked invoices and route for resolution;
  • Allocate payments against invoices in a timely basis;
  • Administration of AP ledgers, review of Debit balances; long Overdue
  • Answer queries from vendors, relating to payment of invoices;
  • Completion of supplier statement reconciliations to AP ledgers as required by suppliers or external auditors;
  • Assisting in resolving queries relating to Reconciliation of AP sub-ledgers to GL where required.

 

Undertake any other duties as required or requested by the AP Supervisor of AP & Purchasing Administration Manager

 

Key Relationships:

Internal

  • All departments/employees for European countries under responsibility
  • SSC Finance – other teams
  • International treasury centre (ITC)

 

External

  • Vendors

 

Person Specification

Attributes:

Essential:

Desirable:

Qualifications required

Minimum of GCSE English (A-C) or European equivalent

 

Experience required

Previous experience in a financial administration function / AP role.

 

Experience in similar function

Knowledge and Skills required

Fluent English

Fluent Turkish

Requirements for second European Language varies –see Organisation chart and Appendix AP & Purchasing Administration Organisation

Organised, methodical approach and ability to cope with fluctuating workload

Computer literate

Good knowledge of MS Excel, Word and Outlook

Knowledge of SAP would be a significant advantage

Other European language

Behaviours/

Competencies required

Customer focused

Good team player, with willingness to assist other team members when needed

Confident, proactive communicator

Excellent telephone manner

 


Job Segment: Accounts Payable, ERP, SAP, Advertising, Finance, Technology, Marketing

Date: Oct 9, 2019