HR Coordinator (12 Month Contract) Tue Dec 04 02:00:00 CST 2018 Uxbridge, Grea 507979600 7162 Corporate A Fixed Term Contract <p><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Hasbro European Services provides various services to Hasbro business units in Europe and the Middle East and Africa.</span></span></p> <p style="margin: 0cm 0cm 0pt;"><strong><font color="#000000">Our HR Team, based in Stockley Park, Uxbridge, currently have an immediate need for an HR Coordinator to join us on a 12 month contract.</font></strong></p> <p style="margin: 0cm 0cm 0pt;">&nbsp;</p> <p style="margin: 0cm 0cm 0pt;"><strong><span style="color: black; font-family: &quot;Arial&quot;, sans-serif; font-size: 10pt; font-weight: normal;">This is a great opportunity for an individual to join a friendly HR team who are supporting Hasbro to be the Best Place that our People have ever worked!&nbsp; Come and help us revolutionize Human Resources and be a part of the team that helps to support and advise the talented employees we have here at Hasbro.&nbsp;&nbsp; </span></strong></p> <p style="margin: 0cm 0cm 0pt;">&nbsp;</p> <p style="margin: 0cm 0cm 0pt;"><strong><font color="#000000">The Main Purpose of role:</font></strong></p> <p style="margin: 0cm 0cm 0pt;">&nbsp;</p> <p style="margin: 0cm 0cm 0pt; text-align: justify;"><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;"><font color="#000000">You will be&nbsp;playing a key role in the continued success of our HR Services function. The team provide a HR service to 23 countries (EMEA), with responsibilities for HR administration, whilst supporting Managers and employees on general HR Issues, in line with Hasbro SA Strategy. </font></span></span></p> <p style="margin: 0cm 0cm 0pt;"><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;"><font color="#000000">&nbsp;</font></span></span></p> <p style="margin: 0cm 0cm 0pt;"><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;"><font color="#000000">There is shared operational responsibility for delivering a full range of HR Services, ensuring an efficient, accurate and timely service is provided at all times. </font></span></span></p> <p style="margin: 0cm 0cm 0pt;">&nbsp;</p> <p><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;"><strong>Specific Responsibilities:</strong></span></span></p> <p>&nbsp;</p> <ul> <li><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;">Provide, support and guidance to managers and employees on day to day HR issues, across the EMEA region, in line with Hasbro SA Strategy.</span></span></li> <li><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;">Operate to Hasbro SA approved pre-defined processes and ensure these processes are adhered to</span></span></li> <li><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;">Build effective relationships with HR colleagues to deliver best in class service.</span></span></li> <li><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;">Operate with a customer service ethos</span></span></li> </ul> <p>&nbsp;</p> <p><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;"><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;"><strong>Offers and Inductions</strong></span></span></span></span></p> <p>&nbsp;</p> <ul> <li><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;">Preparation and issuing of new Hasbro SA approved employment contracts across the EMEA region.</span></span></li> <li><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;">Ensuring Starter packs are provided to all new employees</span></span></li> <li><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;">Supporting with employee first day inductions</span></span></li> <li><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;">Checking all documentation has been returned and completed by employees.</span></span></li> <li><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;">Preparing personnel files and ensuring they are updated at all times</span></span></li> <li><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;">Checking on appropriate work permits &ndash; raise concerns with appropriate HR Business Partners</span></span></li> <li><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;">Carry out background checks for new hires</span></span></li> </ul> <p>&nbsp;</p> <p><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;"><strong>Employee Changes</strong></span></span></p> <p>&nbsp;</p> <ul> <li><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;">Support HR Business Partners and managers in the administration of all terms and conditions changes, including but not limited to:</span></span> <ul> <li><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;">Ensuring relevant paperwork is authorised</span></span></li> <li><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;">Updating tracker sheets</span></span></li> <li><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;">Liasing with payroll on changes</span></span></li> <li><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;">Starters and leavers paperwork</span></span></li> </ul> </li> </ul> <p>&nbsp;</p> <p><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;"><strong>Approvals</strong></span></span></p> <p>&nbsp;</p> <ul> <li><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;">Supporting the Approvals Process for EMEA for all employee related changes, such as changes to Salary, Grade, or job title.</span></span></li> </ul> <p><br /> <span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;"><strong>Compliance</strong></span></span></p> <ul> <li><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;">Ensuring employee files are accurately maintained and are in line with GDPR</span></span></li> <li><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;">Updating and maintaining HR Database with employee information.</span></span></li> </ul> <p>&nbsp;</p> <p><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;"><strong>General Administration</strong></span></span></p> <ul> <li><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;">Ensuring all trackers are up to date and 100% accurate</span></span></li> <li><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;">Ad-hoc administration as and when necessary</span></span></li> <li><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;">Support with the generation of reports from SAP</span></span></li> <li><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;">Support in preparing Purchase requisitions/purchase orders</span></span></li> <li><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;">Supporting Managing the process for Maternity, Paternity and Leavers.</span></span></li> </ul> <p>&nbsp;</p> <p><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;"><strong>Skills/experience/behaviours required</strong></span></span></p> <p>&nbsp;</p> <p><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;"><strong>Qualifications</strong></span></span></p> <p><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;">Minimum GCSE English &amp; Maths Grade C or equivalent qualification</span></span></p> <p>&nbsp;</p> <p><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;"><strong>Experience</strong></span></span></p> <p><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;">Experience in HR administration&nbsp;desirable</span></span></p> <p><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;">Experience of working with multiple countries (desirable)</span></span></p> <p><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;">Experience of working with HR databases (SAP desirable)</span></span></p> <p><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;">Experience of using a Case Management system (desirable)</span></span></p> <p><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;">Experience of dealing with conflicting priorities.</span></span></p> <p>&nbsp;</p> <p><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;"><strong>Knowledge and Skills</strong></span></span></p> <p><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;">Excellent written and verbal communication skills</span></span></p> <p><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;">Customer Service and Relationship Skills</span></span></p> <p><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;">Team Working</span></span></p> <p><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;">Excellent knowledge of Microsoft Office Package (word, excel, powerpoint )</span></span></p> <p><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;">Exceptional attention to detail with good organisational skills</span></span></p> <p><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;">Excellent communication skills &ndash; polite, friendly, and willing to act as first point of contact for HR.</span></span></p> <p><span style="font-size: 14px;"><span style="font-family: Arial, Helvetica, sans-serif;">Being curious and ability to solve problems</span></span></p>

HR Coordinator (12 Month Contract)

Hasbro European Services provides various services to Hasbro business units in Europe and the Middle East and Africa.

Our HR Team, based in Stockley Park, Uxbridge, currently have an immediate need for an HR Coordinator to join us on a 12 month contract.

 

This is a great opportunity for an individual to join a friendly HR team who are supporting Hasbro to be the Best Place that our People have ever worked!  Come and help us revolutionize Human Resources and be a part of the team that helps to support and advise the talented employees we have here at Hasbro.  

 

The Main Purpose of role:

 

You will be playing a key role in the continued success of our HR Services function. The team provide a HR service to 23 countries (EMEA), with responsibilities for HR administration, whilst supporting Managers and employees on general HR Issues, in line with Hasbro SA Strategy.

 

There is shared operational responsibility for delivering a full range of HR Services, ensuring an efficient, accurate and timely service is provided at all times.

 

Specific Responsibilities:

 

  • Provide, support and guidance to managers and employees on day to day HR issues, across the EMEA region, in line with Hasbro SA Strategy.
  • Operate to Hasbro SA approved pre-defined processes and ensure these processes are adhered to
  • Build effective relationships with HR colleagues to deliver best in class service.
  • Operate with a customer service ethos

 

Offers and Inductions

 

  • Preparation and issuing of new Hasbro SA approved employment contracts across the EMEA region.
  • Ensuring Starter packs are provided to all new employees
  • Supporting with employee first day inductions
  • Checking all documentation has been returned and completed by employees.
  • Preparing personnel files and ensuring they are updated at all times
  • Checking on appropriate work permits – raise concerns with appropriate HR Business Partners
  • Carry out background checks for new hires

 

Employee Changes

 

  • Support HR Business Partners and managers in the administration of all terms and conditions changes, including but not limited to:
    • Ensuring relevant paperwork is authorised
    • Updating tracker sheets
    • Liasing with payroll on changes
    • Starters and leavers paperwork

 

Approvals

 

  • Supporting the Approvals Process for EMEA for all employee related changes, such as changes to Salary, Grade, or job title.


Compliance

  • Ensuring employee files are accurately maintained and are in line with GDPR
  • Updating and maintaining HR Database with employee information.

 

General Administration

  • Ensuring all trackers are up to date and 100% accurate
  • Ad-hoc administration as and when necessary
  • Support with the generation of reports from SAP
  • Support in preparing Purchase requisitions/purchase orders
  • Supporting Managing the process for Maternity, Paternity and Leavers.

 

Skills/experience/behaviours required

 

Qualifications

Minimum GCSE English & Maths Grade C or equivalent qualification

 

Experience

Experience in HR administration desirable

Experience of working with multiple countries (desirable)

Experience of working with HR databases (SAP desirable)

Experience of using a Case Management system (desirable)

Experience of dealing with conflicting priorities.

 

Knowledge and Skills

Excellent written and verbal communication skills

Customer Service and Relationship Skills

Team Working

Excellent knowledge of Microsoft Office Package (word, excel, powerpoint )

Exceptional attention to detail with good organisational skills

Excellent communication skills – polite, friendly, and willing to act as first point of contact for HR.

Being curious and ability to solve problems


Job Segment: ERP, Payroll, SAP, Database, HR, Technology, Finance, Human Resources

Date: Dec 4, 2018

Requisition ID: 7162

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